A Digital Fire Register is an online or app‑based version of the traditional Fire Safety Register required under Irish fire safety legislation.
It performs the same function as the paper register described by Dublin City Council and other fire authorities, keeping all mandatory fire safety records in one place ; but in a modern, digital format.
Throw Away the Dusty Red Binder and move your compliance to the cloud.
24/7 Access: Download your certs from the GME Client Portal anytime, anywhere.
QR Code Validation: Every certificate can have a unique QR code that inspectors can scan to verify authenticity instantly.
Historical Data: Access compliance statements from previous years to prove a history of good maintenance.
The Digital Fire Register is a modern compliance tool that replaces paperbased logbooks with a secure, cloud‑based system for recording all fire safety activities. It provides a centralised platform where inspections, tests, maintenance, and certifications are logged in real time, ensuring full traceability and transparency. Designed to meet Irish standards IS 3218, it allows facility managers, Fire Officers, and insurers to instantly access up‑to‑date records, reducing administrative burden and eliminating the risk of lost or incomplete documentation. By digitising the fire register, organisations gain greater efficiency, accountability, and confidence in their fire safety management.
Based on the official Fire Safety Register templates from Dublin City Council and Waterford Council, a register must record:
- Daily, weekly, monthly, and annual fire safety checks
- Fire alarm tests and maintenance
- Emergency lighting inspections
- Fire door inspections
- Fire extinguisher checks
- Fire drills and staff training
- Fire warden lists
- Certificates for electrical, gas, and other safety systems
A Digital Fire Register simply digitises all of this.
A digital fire register typically:
- Stores all fire safety records online
- Provides reminders for required checks
- Creates time‑stamped audit trails
- Allows uploading of certificates and reports
- Can be accessed via phone, tablet, or desktop
- Replaces the need for physical logbooks (which Dublin City Council says must be kept on‑site and available for inspection)
Some platforms also integrate with fire alarm panels to automatically log events, similar to digital roll‑call systems described in the search results.
- Easier compliance with the Fire Services Acts 1981 & 2003 (which require keeping fire safety records)
- No risk of losing paper logbooks
- Faster inspections by fire officers
- Better accuracy and accountability
- Centralised records across multiple sites
